A Paperless Office Puts Money Back In Your Pocket

Author: Prosperity Bookkeeping LLC | | Categories: Accountant , Accounting , Accounting Services , Accounts Payable , Accounts Receivable , Bookkeeper , Bookkeeping , Bookkeeping Company , Business Advisory Services , Cash Flow Advisory Services , Cash Flow Management , Cash Flow Statement , Cloud Migration , Forecasting , Payroll Services , QuickBooks Certified ProAdvisor , QuickBooks Online , Small Business Accounting , Small Business Bookkeeping , Virtual Accounting , Virtual Bookkeeping

Do you remember the days of receipt books, file cabinets, and daily trips to the post office? Sure, that’s what worked back then. Thanks to the birth of Microsoft Office, QuickBooks Online, and other technology, business operations have changed immensely. Many of today’s small businesses are paperless offices. Prosperity Bookkeeping certainly is one of them. Small businesses who go paperless discover the path to more profitability. Here’s why.

Blog by Prosperity Bookkeeping LLC

Save time, which translates to saving money

Organizing, compiling, and filing paperwork is repetitive and labor-intensive. Plus, these mundane tasks take time to complete. In comparison, a paperless office is much more efficient. In some circumstances, managing digital documents requires just a few clicks. The time spent shuffling papers would be better spent on other, more important, business operations. Drudgery versus efficiency – you be the judge.

Improve efficiency, which translates to saving money

A paperless office simplifies the input, storage and retrieval of employee and client data. Payroll and tax documents are automated, saving time and the corresponding labor expense. Additionally, a paperless office streamlines customer interaction. A paperless office relies primarily on email communication and video conferences. Thus, the staff spends less time playing phone tag and traveling to and from in-person appointments. Other productivity tips.

Keep customers happy, which translates to a steady income

Paper transactions are notably slow, inconvenient and unreliable. On the other hand, digital forms process quickly, accelerating business transactions and keeping commerce flowing. For example, invoicing is fast and easy. Customers access their bills in real time and pay conveniently online. (Read more in our recent arricle Make it Easy for Customers to Pay You.) Basically, paperless office technology is widespread and easy to use. Many customers actually prefer digital documents to paper. They expect quick, smooth experiences. Essentially, companies that don’t automate run the risk of losing customers to their competition.

Invest in technology, which translates to saving money

While digitalization requires an upfront investment in technology, paperless offices save money over the long run. Paperless offices spend less on paper, printer ink, printer maintenance and postage. In addition, these businesses reduce the indirect costs of managing paper and office supplies. Therefore, more money is put back into the business.

Go paperless, which translates to saving money

Prosperity Bookkeeping encourages clients to embrace a paperless office. Eliminating paper greatly reduces overhead costs, and a paperless office is more efficient. Today’s consumers expect quick, digital experiences. Consequently, businesses are smart to digitize every contract and form that customers require – invoices, sales agreements, service contracts, event registration, work orders, etc. A paperless office is an important mile marker on the path to more profitability.

Contact Prosperity Bookkeeping for more business tips related to QuickBooks Online and a paperless office. Schedule a no-obligation consultation today. The majority of our work is completed remotely – but not impersonally! Check out our array of financial services, including QuickBooks support, bookkeeping/payroll solutions, and cash flow advisory services.